Emperor’s Hammer Code of Conduct – 2025 Revision

GENERAL INFORMATION

Introduction

The Emperor's Hammer Code of Conduct (CoC) is the core set of regulations that all individuals within an Emperor's Hammer (EH) setting are required to follow. In general, the following holds true and should be considered by all individuals: if the EH funds or administers the platform/medium, or you're displaying an 'EH' tag or label within a user profile or ID then the CoC are deemed to apply.

All individuals are expected to maintain good behaviors in the spirit of the Emperor’s Hammer as a family friendly organization and one maintaining a PG13 rating approach to its content. Members are representing the organization when they operate with a 'EH' tag/nick and should seek to maintain the image we expect.

This is not an attempt at censorship by the Emperor’s Hammer, but where communications are not relevant to the conduct of a Star Wars gaming organization and/or deemed unsuitable for discussion (on an EH platform) all members should remember that other areas of the internet may be more appropriate for these topics. The intent is that the Emperor's Hammer is a safe space for different people with a common Star Wars interest, regardless of real world politics, setting etc.

This document includes the latest revisions to the CoC to bring it up to date, clarifying previous ambiguities and removing platform specific comments where appropriate.

- High Admiral Jarek La'an, Communications Officer (May 2025 Revision)

Authority and Escalation

The CoC is intended to maintain positive and diverse communication within the Emperor’s Hammer, while ensuring that individuals of all ages, races, creeds, genders and backgrounds are able to interact without fear of improper attention or negative behaviors. Courtesy, civility, and respect should be the default behavior for any member of the Emperor’s Hammer.

In the event of any breaches of these regulations, the formal responsibility to act rests with any designated administrator (admins) or any command officer present. Should any breach be serious or continue despite warnings, a range of corrective actions including withdrawal of access may be taken by admins and all incidents will be reported to the chain of command. It is the responsibility of all officers and members to enforce the CoC and report breaches or issues - based upon the severity of any incident or breach, admins may escalate to suspensions or withdraw access to protect the broader membership in the first instance.

The Emperor's Hammer as an organization (established formally as the non-profit Emperors Hammer, Inc.) cannot be held responsible for the actions of individuals that may contravene our CoC. This may include negative online comments, harassment, or other actions that are listed within the CoC as offenses. The organization entirely commits to ensuring that the CoC is enforced by all admins and officers, as well as adhered to by the membership and any external visitors to channels or media platforms.

Non-member visitors (including Cadets in training) to the official Discord server are not subject to the protections or formal processes of the chain of command - as such, they may be removed without prior warning if their conduct at any point is in violation of the CoC. Where these visitors represent another club or group the Internet Officer (IO) or Communications Officer (COMM) will ensure that the Reconnaissance Officer (RO) is aware and able to report to such groups as appropriate.

Members and visitors are reminded that the internet isn't necessarily a safe place and precautions should ALWAYS be taken when online, including disclosure of personal details or images, social media accounts, or other personally identifiable information. In the event of any breach or violation the admin with the highest-ranking position has the final say in any immediate actions taken, while any disagreement between admins should be mediated or resolved by the Communication Officer (COMM) or Internet Officer (IO), escalating to the Executive Officer (XO) or Fleet Commander (FC) as needed.

Formal Warnings

Previous CoC versions have utilised a system of offences and penalties, but in this revision of the CoC this has been streamlined into a system of warnings to support easier administration and ensure all parties are clear on the process. Any offence - deemed here as any contravention of the CoC items listed in the document under Personal Conduct or Maturity of Content - will be subject to the following action;

• 1st Warning - A formal warning will be issued by an admin to any offender, requiring that they immediately desist from their contravention of the CoC.
• 2nd Warning - A repeated formal warning will be issued by an admin to any offender. If this warning is not followed, an admin should ensure the temporary removal ('timeout') of an offender's access to EH Discord servers (or similar) for a period of no greater than 24 hours, allowing time for further action to be taken as necessary.

Where a contravention is deemed offensive (racist, abusive or sexually explicit etc) in nature or a danger to the wider organization (links to malware, etc.) an admin may restrict an offender's access in the first instance and with the authorisation of the COMM, IO, XO or FC extend the ‘timeout’ to a period of 7 days to allow sufficient time for formal action/investigation without risk of repeat.

Reporting Incidents

Any incident that results in the issue of formal warnings and/or the suspension of access of an individual should be immediately reported to the COMM and IO, and any other relevant authorities, along with suitable evidence, the identities of involved parties, and a summary of actions taken. Any offensive content should be removed from channels or servers as rapidly as possible, but not before an admin captures screenshots or similar evidence of the offense.

This is to ensure that all parties have taken suitable actions and to ensure an audit trail exists to resolve issues or identify why privileges were suspended - it will also provide the evidence for any further action if an offender is found to have breached the EH Articles of War (AoW). Such breaches may take precedence over CoC processes and lead to more specific consequences as detailed by the AoW.

Any EH admin or officer found violating the above will be given a warning to abide by this process from the IO/COMM, with a continued failure to act without suitable evidence or cause leading to loss of admin privileges.

The Communications Officer is presently AD Marenta Jean (Discord: marenta)

The Internet Officer is presently HA Turtle Jerrar (Discord: turtlexiv)

Further contact details can be found at https://www.emperorshammer.org/ehstaff.php

PERSONAL CONDUCT

- Do NOT abuse admin or access privileges.

- Do NOT distribute malicious links or software, or engage in any effort to deliberately disrupt another user's system or EH servers/websites.

- Do NOT flood channels with repeated content, including memes/GIFs or nonsense responses.

- Do NOT impersonate another officer or claim a rank/position to which you are not entitled.

- Do NOT discuss intellectual property theft, piracy, or accessing of content in breach of copyright.

- Do NOT initiate/maintain offensive* or inappropriate topics.

- Do NOT insult other EH members or otherwise utilise provocative or discriminatory behaviour, terms or language to cause insult to any party.

- Do NOT intentionally troll, harass, pester, or otherwise cause annoyance to another member, whether on EH channels/servers or privately via DM or e-mail.

*All members should consider the impact of their words, remaining mindful that the organization is composed of members from a number of backgrounds, cultures, and views - while English will not be the first language of many members and room for misinterpretation exists. Platforms such as Discord may include a range of channels where topics may be deemed inappropriate, as well as specific channels in which the same topic would be welcome based on its purpose or membership.

The admins or ranking officer present are authorized to deem a topic/conversation as offensive or otherwise problematic and direct that it cease or be moved to a more suitable channel/server. Equally, topics that may be deemed challenging or likely to incite a response from some members MAY be permitted by admins by exception, but those admins should clearly outline the boundaries, remind individuals of the CoC and remain personally responsible for the conduct of that channel or platform. On platforms such as Discord it may be possible for admins to confer and set suitable boundaries as a dialogue progresses, in the interests of ensuring members can respond or discuss a topic without fear of inadvertently breaching the CoC.

The avoidance of topics of potential conflict or those that may cause harm or hurt to a member should always be the default. Where it becomes apparent that a subject or topic may be causing conflict or harm, then that topic of conversation should be ceased immediately. All members should keep in mind that not everyone is comfortable with every discussion.

In the event of any disruption or conflict, any admins should take the necessary steps to restore order and maintain a calm and civil environment.

MATURITY OF CONTENT

- Do NOT link/include any content above a PG13 level, in any channel or EH server.

- Do NOT make comments that are overtly sexual in nature or readily implied as such.

- Do NOT overuse* swearing/bad language.

*Occasional swearing is tolerated where there is no intent to offend, but over-use or extreme examples will result in a formal warning. The EH maintains a PG13 rating as an objective standard, based on the US film rating system explained for context below:

"Profanity may be present... and use of one of the harsher "sexually-derived words" as an expletive will initially incur at least a PG13 rating... as will the usage of an expletive in a sexual context."

This includes swearing in English or any other language. Self-censorship using a string of asterisks in place of actual swearing is encouraged, however does not relieve a member of their obligation to keep swearing, censored or otherwise, to a minimum.

POSITIVE BEHAVIORS

- Support all other members whenever possible.

- Represent the family friendly and welcoming values of the organization.

- Actively challenge poor behaviour and attitudes, or draw it to the attention of admins.

EH Code of Conduct last updated: 9 May 2026 (updated formatting; IO/HA Turtle Jerrar) from version dated 2 May 2025 (COMM/HA Jarek La’an)